A robot quote can look complete until you compare it with the work needed to run your actual process. Build the budget around a functioning cell and a clear handover, using the same scope for each supplier.
Equipment
List the arm and controller separately from the end effector, adapters, fixtures, sensors, machine interfaces, mounting, and cables. Record which items are included, optional, or supplied by your own team. Note replacement tooling and consumables as separate items.
Engineering and commissioning
Ask for the engineering work to be described in deliverables: cell design, integration, programming, validation, documentation, and training. Write down the assumed site conditions and what triggers additional work. Agree who handles installation and who signs off each part of acceptance.
Operating costs
Record maintenance, consumables, service agreements, software charges, travel, and expected spare parts. Use your own production schedule and supplier evidence for estimates. Avoid comparing totals built on different assumptions about shifts, output, or labour allocation.
Downtime and support
Check how fault diagnosis works, the availability of replacement parts, and which support hours apply. Ask for a written response process. A warranty period alone does not describe how quickly production can resume.
A simple quotation worksheet
- Supplier, model, configuration, quotation date, and validity.
- Included equipment and clearly listed exclusions.
- Engineering scope, training, acceptance test, and handover.
- Recurring costs, support arrangements, and lead times.
- Assumptions still needing confirmation.
Keep uncertain estimates visible until you have evidence. Compare the final scope as well as the total, and ask each supplier to explain omissions. Start with the buying checklist or discuss your quote in the buying advice forum.